Terms and Conditions

Prior to booking, please ensure you have read the HA booking terms and conditions.

We have provided a shorter summary of these below. You can read our privacy policy in full here.

Cancellation by you

Cancellations must be received in writing to conference@history.org.uk.

Received on or before Friday 28 March 2025: 50% refund

Received on or after Saturday 29 March 2025: no refund

Delegate substitutions can be made at any time at no additional charge by contacting conference@history.org.uk.

No refunds will be made for delegates not attending conference or for missed bookings for any reason including delayed or cancelled transport to and from the event.

Cancellation by us

It is possible that we may have to cancel or make changes to the HA Conference 2025. Changes will usually be minor and will not have any material effect on your Conference experience. Minor changes could include for example the alteration of the advertised programme (including speakers) and timings of the event.

Where a change or cancellation must be made because of unusual and unforeseeable circumstances such as force majeure which are beyond our control, the consequences of which we could not have avoided even with all due care, we will refund in full all registration fees, but hereby disclaim any further liability. Without limitation we will not be responsible for the cost of have any train fare or other arrangements made in connection with attending the conference.

Code of Conduct

We are committed to diversity, equity, and inclusion and actively promote inclusion and accessibility at our events. We value the participation of each individual and want all participants to have an enjoyable and fulfilling experience.

The HA Conference is intended to be a safe space designed to encourage the sharing of professional knowledge and ideas. We take our delegates’ safety seriously and support delegates of all backgrounds, needs and interests to feel safe and get fully involved in Conference.

All communication and behaviour should therefore be appropriate for a professional audience including people of many different backgrounds. Sexual or discriminatory language and imagery will not be tolerated. Delegates violating these rules may be asked to leave the Conference without a refund at the sole discretion of the Conference organisers.

Please see the full version of our code of conduct here.

Payment

Please note: Full payment for your booking must be received prior to the event.

Payment must be made in GBP Sterling. Payments can be accepted by credit/debit card (Visa and Mastercard only) and by invoice with a strict 14-day payment term.

Please note if payment is not made by credit or debit card at the time of booking, this required either within 14 days of the date of registration or before Thursday 17 April 2025, whichever is sooner (the due date will appear on your registration confirmation). Any booking made after this date will have to be paid for at the time of registration with a valid credit/debit card.

The organisers reserve the right to refuse entry to any delegate who has not paid in full by the due date. Any unpaid invoices by this date will revert to the standard full payment charge (regardless of initial registration date) and will be payable within 14 days.

The registration form constitutes a legally binding contract and by confirming you are legally obliged to make payment for all fees as applicable by your registration.